The Cambridge Office Building (COB) features several conference rooms available for campus-wide use, as well as dedicated meeting and huddle spaces reserved exclusively for building residents. All COB room schedules are maintained and viewed via Google Calendar.
First-Floor Conference Rooms (Campus-Wide Use)
Rooms: 110, 112, 114, and 116
Availability: Monday - Friday, 8:00 a.m. to 6:00 p.m.
How to Book
To request a first-floor conference room, contact the COB Receptionist.
- Email: cobreceptionist@rice.edu
- Phone: 713-348-7000
Important Exception for Room 110:
Room 110 regularly serves as a university classroom and has split booking procedures on weekdays:
- 8:00 a.m. - 12:30 p.m. - Book via the COB Receptionist (cobreceptionist@rice.edu)
- 12:30 p.m. - 5:30 p.m. - Book via the Office of the Registrar. Email registrar@rice.edu or submit this Classroom Request Form
Shared Upper-Floor Meeting Spaces (For COB Residents Only)
These spaces are reserved strictly for COB residents. While schedules are maintained on Google Calendar, booking and viewing access vary by your role:
Standard Resident Bookings
General reservation requests should be sent directly to the COB Receptionist at cobreceptionist@rice.edu. The receptionist will process your booking and add the event to the Google Calendar.
Direct Booking Privilege
Direct booking via Google Calendar is a privilege granted strictly to building residents' Lead Department Administrators for huddle rooms and select conference rooms.
Calendar Viewing Access
Can't see the room schedules? The COB Manager manages the Google Calendar viewing privileges for building residents via the designated Google Groups. If you lack access, please coordinate with your department's Lead Administrator.
Account & Building Management (For Lead Administrators)
Lead Administrative staff should follow the procedures below to manage team access, onboard new hires, or coordinate departmental moves.
- Request Building Access: Complete the Building Access Form and submit it directly to cobmanager@rice.edu.
- Request Google Group / Calendar Access: To set up or update a Google Group for your department's calendar viewing access, email cobmanager@rice.edu with the following details:
- Your department name
- Current Staff List
- Associated NetIDs
NOTE: Reservation guidelines and policies are subject to periodic updates to optimize processes and better support COB residents.
Please review the floor plans and graphics below for details on meeting room locations, governance, including user categories and permission levels.
