The Cambridge Office Building (COB) offers several conference rooms available to the entire campus community for general meetings and administrative use, as well as dedicated meeting and huddle spaces reserved exclusively for building occupants.

Quick Contact & Support

• Email: cobreceptionist@rice.edu
• Phone: 713-348-7000
• Building Management: cobmanager.edu

Note: Reservation guidelines and policies are subject to periodic updates to optimize processes and better support COB occupants. 

First-Floor Conference Rooms 

At-a-Glance Overview

• Operating Hours: Monday - Friday, 8:00 a.m. - 6:00 p.m.
• Primary Contact: COB Receptionist (cobreceptionist@rice.edu) | 713-348-7000 

Important Exception for Room 110:

Room 110 regularly serves as an active university classroom and follows split booking procedures on weekdays:

• 8:00 a.m. - 12:30 p.m. - Book via the COB Receptionist (cobreceptionist@rice.edu)
• 12:30 p.m. - 5:30 p.m. - Book via the Office of the Registrar (registrar@rice.edu) or submit the online Classroom Request Form

Shared Upper-Floor Meeting Spaces 

Upper floor spaces are reserved for COB building occupants. While schedules are maintained on Google Calendar, booking and viewing access vary by your role:

• Standard Resident Bookings: Submit all routine reservation requests to cobreceptionist@rice.edu. The receptionist processes the request and updates the Google Calendar.
• Direct Booking Privileges: Direct booking privileges via Google Calendar are granted strictly to the Lead Department Administrators of building occupants for huddle rooms and select conference rooms.
• Calendar Viewing Access: Calendar viewing is managed through specific Google Groups. If you are unable to view room schedules, please contact your department's Lead Administrator to request a Google Group for your department.

Account & Building Management (For Lead Administrators)

Lead Administrative staff should follow the procedures below to manage team access, onboarding, or departmental moves.

1. Request Building Access
   • Complete the standard Building Access Form
   • Submit the completed form directly to cobmanager@rice.edu
2. Request a Google Group for your department's calendar viewing access
   • Email cobmanager@rice.edu with the following details:
     • Department Name
     • Current Staff List
     • Associated NetIDs

Floor Maps & Spatial Directory

Room capacity for each bookable space is displayed in the bottom-right corner of the respective room on the floor maps.

• First and Third Floors
• Fourth and Fifth Floors
• Sixth Floor

Google Calendar & Meeting Space Permissions Matrix