Calendar for College Treasurers

1. Leadership change-over dates: late February
   
2. Authorize new treasurers (Banner, Signature cards, P card applications): Week following change-over
   
3. Banner Training/P Card training for new treasurers:
   
   1. Begin training the week after spring break
   2. Monthly P Card training sessions in February, March & April
   3. Training for all P Card holders within each college
      
4. Spring meeting with College Treasurers* (new treasurers and current treasurers) and College Coordinators: Week after spring break
   
5. Close out at end of academic year: by May 31
   
6. Fiscal year end: June 30
   
   1. Fund balances roll forward to new fiscal year in early August
      
7. Close out of O-week finances: by September Banner close
   
8. Allocations from Dean of Undergraduates for new fiscal year
   
   1. Initial allocation: July 15
   2. Final allocation: During 3rd week of classes
      
9. Fall meeting with College Treasurers and College Coordinators:* early September
   
10. Refresher training: as needed (contact Gerilyn.Gordon@rice.edu with scheduling requests)

*Includes Dean of Undergraduates, VP for Finance and Controllerʼs Office representatives